Privacy Policy

We use so-called technically necessary cookies in certain areas of our website. These files enable your computer to be identified as a technical unit whilst you are visiting one of our web pages. Some features of our website cannot be provided without the use of cookies. Essential cookies help to make a website usable by enabling basic functions such as page navigation and access to secure areas of the website. The website cannot function properly without these cookies.

The user data collected by technically necessary cookies is not used to create user profiles.

Where personal data is also processed by individual cookies implemented by us, such processing takes place in accordance with Article 6(1)(b) of the GDPR, either for the performance of a contract, or in accordance with Article 6(1)(f) of the GDPR to safeguard our legitimate interests. The processing is carried out to enable our website to function. It is therefore necessary to safeguard our legitimate interests.

Our website uses Matomo, an open-source programme for analysing visitor traffic to this site. 

Matomo uses so-called cookies, which are stored on your computer and enable an analysis of your usage behaviour on this website. The information generated by the cookie regarding your use of this website is stored on our servers in Germany and is not passed on to third parties. Each visitor’s IP address is anonymised immediately after processing and before it is stored. 

You can also object to the use of your data by Matomo by making use of the option described below. 

In this case, a cookie will be stored on your browser containing only the information that no data may be collected about you via Matomo. Any cookies previously stored will then be deleted. However, should you ever delete all cookies from your browser, you may need to opt out of the use of your data again. 

You can control the setting of cookies yourself by adjusting the relevant settings in your web browser. Via the settings in your web browser, you can allow, disable or restrict the transmission of cookies. Furthermore, cookies that have already been set can be deleted at any time. You can opt out of or consent to the analysis of your usage behaviour by Matomo at any time via the Usercentrics data protection management programme used on this page. You can access the Usercentrics settings via the fingerprint icon in the bottom left-hand corner.

We base the use of the aforementioned analytics tool on Article 6(1)(f) of the GDPR: the processing is carried out to analyse usage behaviour and is therefore necessary to safeguard our legitimate interests.

Matomo’s privacy policy – including the name of the data protection officer – can be found at https://matomo.org/privacy-policy.

You can control whether cookies are set by adjusting the relevant settings in your web browser. You can allow, disable or restrict the use of cookies via the settings in your web browser. Furthermore, cookies that have already been set can be deleted at any time. You can also refuse or accept individual or all cookies (with the exception of ‘essential’ cookies, which are required for the website to function) at any time via the Usercentrics data protection management programme used on this website. You can access the Usercentrics settings via the fingerprint icon in the bottom left-hand corner.

Please note that if you reject cookies, you may not be able to make full use of all the features of our website. 

On our website, you will find a ‘Share page’ function at the bottom of each page, which allows you to share the page via Facebook or LinkedIn. This function is simply integrated as a link to these providers. If you click on a provider’s logo, you will be redirected to the relevant website. Furthermore, if you are logged in as a member of the relevant social network, the social network provider may associate your visit to our site with your respective user account. 

If you do not wish the social networks to collect and store data about your visit to our website, you must log out of your respective user account on these social networks before clicking on the logo. 

Our website features the logos of the social networks Facebook (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) and LinkedIn (LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland). On the basis of your consent in accordance with Article 6(1)(a) of the GDPR, clicking on the logo establishes a direct connection between your browser and the provider’s server. The provider thereby receives the information that you have visited our site using your IP address. We are jointly responsible with these providers for this data collection and its transfer to them.

Please note that the respective social network providers are responsible for the further processing of the transmitted data and its use. Further information on this can be found in the privacy policies of Facebook and LinkedIn:

Facebook:

https://de-de.facebook.com/policy.php

Facebook’s Data Protection Officer can be contacted at
www.facebook.com/help/contact/540977946302970

LinkedIn:

https://de.linkedin.com/legal/privacy-policy

LinkedIn’s Data Protection Officer can be contacted at
https://www.linkedin.com/help/linkedin/ask/TSO-DPO

If you do not wish the social media providers to be able to link your visit to our site to your user account, please log out of your Facebook account or do not use the ‘Share this page’ function on our websites.

We embed YouTube videos on our website. These videos are stored on www.youtube.com. They are displayed on our portal using what is known as ‘framing technology’ and can be played directly here. 

This service is disabled by default, but you can enable or disable it via the settings in the Usercentrics programme or directly within the video element before playing a video on our site. Only when you click to give your consent to view the content we have embedded via YouTube is a connection established with this service. Through the embedding technology, general frame data, such as your IP address, may be transmitted back to the social networks and platforms.

This transfer takes place regardless of whether you have a YouTube user account or not. If you are logged in to a Google user account, your data will be directly associated with that account. If you do not wish this to happen, you must log out of your user account before playing the video. The data transmitted to YouTube is stored by YouTube in the form of user profiles and used for advertising and market research purposes, as well as to personalise the design of its website. Using this analysis, YouTube can generate adverts tailored to your needs (even for users who are not logged in) and inform other YouTube users about your visit to our portal. You may object to the creation of these user profiles. To do so, you must contact YouTube.

We therefore draw your attention to the fact that you use the service offered here and its features at your own risk. 

The data collected about you whilst using the service is processed by the provider and may, where applicable, be transferred to countries outside the European Union. We have no influence over the nature and scope of the data processed by the provider, the manner in which it is processed and used, or the disclosure of this data to third parties, particularly in countries outside the European Union. 

You can find out more about data processing by YouTube, as well as your rights and the options for adjusting your privacy settings, at https://www.google.de/intl/de/policies/privacy, where you can also change your settings yourself. Google also processes personal data in the USA. Google has submitted to the EU–US Privacy Shield in this regard: https://www.privacyshield.gov/EU–US–Framework.

The legal basis is your consent in accordance with Article 6(1)(a) of the GDPR.

We do not ourselves process any data arising from your use of the service.

Below, we provide the legally required privacy notice regarding the use of the DeepL Pro translation service on our website.

The DeepL Pro translation service is integrated into this website, enabling all of the website’s content to be displayed automatically in various languages. DeepL Pro is a translation service provided by DeepL SE, Maarweg 165, 50825 Cologne (hereinafter “DeepL”). 

Processing of personal data

Enquiries in foreign languages, e.g. via the contact form, are forwarded to the relevant staff members and translated there, where necessary to respond. In addition to your entries and enquiries, we collect the selected language. For further details on the processing of personal data in connection with enquiries, the purpose and legal basis of data processing, and the retention period, please refer to the ‘Data Processing’ section under ‘Usage Data’/‘Personal Data’ in this privacy policy.

Recipients of personal data

When you visit this website, no connection is established with DeepL. Consequently, no personal data relating to users is transferred to DeepL. For the translation function, the web servers of ‘engagiert-fuer-stuttgart.de’ communicate with DeepL, deliver all content via the content management system and receive the fully translated content in return. All translated content is stored locally on the web server, meaning that even foreign-language inputs (e.g. in the search function, contact form, etc.) do not result in data being transmitted to DeepL, but are processed locally only.

Transfer of personal data to third countries

No personal data is transferred to third countries. 

Disclaimer

We accept no liability for the accuracy, reliability or timeliness of the information translated by DeepL. Machine translation is no substitute for manual translation by certified language professionals.

Further information on the handling of user data can be found in DeepL’s privacy policy: https://www.deepl.com/de/privacy

The online calendar service Kalender.digital is embedded on our website via an iFrame. The service is provided by Kalender.digital GmbH, Heltorfer Str. 6, 40472 Düsseldorf.

The sole purpose of this integration is to show visitors to our website the availability of the experimental room. Visitors can use the calendar view to see when and for how long the experimental room is already booked. Visitors cannot make any room bookings themselves via this service. 

The publicly accessible calendar view does not display any personal data of individuals who have enquired about or booked the experimental room. In particular, no names, email addresses, telephone numbers or other contact details of users are published there.

The enquiry form provided on our website for the use of the experimental room is not part of Kalender.digital. It is a standalone form that operates independently of the calendar view. See the section ‘Enquiry regarding room booking for the experimental room’ for further details.

Technical details regarding integration

When Kalender.digital is integrated, the calendar content is loaded from the servers of the provider Kalender.digital. This enables a connection to be established between the visitor’s browser and the servers of Kalender.digital. In doing so, technically necessary connection and usage data may be processed. This may include, in particular, the IP address, the date and time of access, as well as information about the browser and device used.

The service’s servers are located in Germany. The provider also states that it stores IP addresses only in anonymised form and does not pass on or sell any data to third parties.

Kalender.digital is integrated solely for the purpose of providing the calendar view. Enquiries regarding the booking of the experimental room are made via a separate enquiry form. No personal data collected via our enquiry form is transferred to Kalender.digital. Please see the section ‘Processing of personal data via the enquiry form’ for further details.

Legal basis

The legal basis for the integration and provision of the calendar view is Article 6(1)(f) of the GDPR. Our legitimate interest lies in providing visitors to our website with a transparent and up-to-date overview of the experiment room’s availability times.

Retention period

We do not ourselves store any personal data via the public calendar view provided by Kalender.digital. Insofar as Kalender.digital processes personal technical data as part of the technical provision of the service, the retention period for such data is governed by the provider’s data protection provisions and technical specifications. According to the provider’s information, IP addresses are stored solely in anonymised form.

The provider’s privacy policy

The Kalender.digital privacy policy can be found at https://kalender.digital/c/privacy

If you submit a room booking request to use the experimental room via the form provided for this purpose, we will process the personal data you enter there. This includes, in particular, your name, your contact details and the information you provide regarding the intended use and the desired time period. The mandatory and optional fields actually provided in the form are decisive.

The data entered via the form is sent to us by email. We use this data solely to process and review your enquiry, to contact you should we have any queries, and to make the necessary organisational arrangements for the potential use of the experimental room.

Submitting an enquiry does not constitute a binding booking of the experimental room. Upon receipt of the enquiry, we will check whether it is possible to use the experimental room at the requested time and for the requested purpose. Only after a successful check will we enter the corresponding booking into Kalender.digital. 

Legal basis for the enquiry

The legal basis for the processing of personal data submitted via the enquiry form is Article 6(1)(b) of the GDPR, insofar as the processing is necessary for the implementation of pre-contractual measures taken at the request of the data subject. This applies in particular to the assessment of the requested use of the experimental room and communication with the enquirer in connection with this enquiry.

Where individual processing operations do not serve the purpose of taking pre-contractual measures but rather the general processing and administration of enquiries, the processing is carried out on the basis of Article 6(1)(f) of the GDPR. Our legitimate interest lies in the proper processing, documentation and administration of incoming enquiries regarding the use of the experimental space.

Duration of data storage

We will store the personal data submitted via the enquiry form for up to three months after the room has been booked. Once processing is complete, the data will be deleted, provided there are no statutory retention obligations or further storage is required to establish, exercise or defend legal claims.